Business Office Manager – Veterans Community Living Center Fitzsimons

Business Office Manager- Veterans Community Living Center at Fitzsimons- Aurora
Salary
$76,608.00 – $116,136.00 Annually

Location
Aurora, CO

Job Type
Full Time

Job Number
ILG-00222 05/24/2023

Department
Colorado Department of Human Services

Opening Date
05/24/2023

Closing Date
6/7/2023 11:59 PM Mountain

DESCRIPTION
BENEFITS
QUESTIONS
Department Information
Business Office Manager- Veterans Community Living Center at Fitzsimons- Aurora description image

This position is open to current Colorado residents only.
Please note: This recruitment may be used to fill multiple vacancies.

Office of Adult, Aging and Disability Services
Colorado Veterans Community Living Center at Fitzsimons

Colorado Veterans Community Living Center (VCLC) at Fitzsimons is a beautiful 180-bed, skilled nursing facility serving Colorado’s veterans. We strive to honor and respect those living in our community through companionship and person-centered care while providing a comfortable and safe place to live. At Fitzsimons, we provide long term care, short term rehab, and have a secured memory care neighborhood and are conveniently located on the medical campus with UC Hospital and the Aurora VA Medical Center. FItzsimons celebrates a low 18% staff turnover rate and substantial longevity among staff.

Visit us online at: www.colorado.gov/cdhs/veteranshomes/fitzsimons

**VCLC Fitzsimons was named the #1 nursing home in Colorado and among the top 25 nationwide. Check out the article here!**

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Description of Job
In accordance with facility needs, this position will report to the office on a regular basis and candidates will not have the ability to work from home. This position will typically work Monday through Friday during regular office hours, but hours may vary based on the needs of the facility.

Job Description:
This position exists to be the manager of the Business Office. This position reviews and analyzes accounts receivable, accounts payable, collections, and month-end close. This position serves as a back up to facility biller/AR. This position prepares the month-end close process, including journal vouchers in the CORE system. This position reviews and approves receiving reports, cash receipts, and preparation of various reclassification entries. This position helps the facility to gather any information that the Division needs. This position will work closely with the accountant in the office level. This position helps to track any expenditures in the facility to prevent the fiscal rule violations. This position will review all procurement and contract management documents pertaining to the facility prior to approval. This position assists with the development of such procurement documents as Scope of Work, Documented Quote, Sole Source Justification, waivers. This position attends scheduled Fitzsimons Advisory Board Committee meetings, Triple Check Meetings, and other meetings necessary to report on the financial status of the facility. This position relays information to facility staff regarding State rules and regulations as they relate to financial matters, specifically procurement and contract management.

Duties
Oversight:
Oversees accounts receivable, accounts payable, collections, and fixed assets for Fitzsimons.
Focuses on cross training staff in each area, current list of Medicaid eligible residents for staff and providers.
Oversees the reporting of income and status changes to The County Department of Social Services and ensures all title XIX regulations are followed with regard to billing and eligibility.
Oversees regular billings of Medicare, Medicaid, Hospice, Department of Veterans Affairs, and resident room and board.
Oversees resident banking, petty cash, and donation functions.
Assures policies and procedures pertaining to each are understood by staff and being followed.
Reviews the VA Per Diem Billing.
Approve the Donation Account and Bank Reconciliation of Donation Account.
Review and approve the receiving reports, cash receipts and prepare the different coding reclassifications.
Budget Preparation, Monthly Financial review, month end close and Reporting:
Work with NHA department managers and accountant in OAADS for budget preparation and submit to the CFO for approval.
Prepare and analyze monthly budget to actual variance report before meeting with division for review.
Ensures all financial reports and processes are in place for all three funds including operation, patient benefit, and trust fund.
Assist the accountant in OAADS and CFO for any internal and external financial audits including financial independent audits.
Prepares reports/documentation as needed during various surveys including VA and CDPHE Recertification Surveys.
Prepare the necessary information/reports/documentation as needed and submit it to the accountant in OAADS.
Prepare the month end close including the journal voucher in the CORE system.
Contracts and Procurement:
Oversee Purchase Orders and Contracts.
Work with staff to draft procurement or contract documents, including Requests for Proposals, Information for Bids, Documented Quotes, Personal Service Waiver, Sole Source Justification etc., prior to being forwarded to Nursing Home Administrator, accountant in OAADS or designee.
This position approved p-card use and all expenditures.
This position ensures vendor and contract adherence.
This Position is responsible for managing spending.
Direct Supervision:
Manages Business Office in the VCLC-Fitzsimons.
Meets with staff on a monthly basis and as-needed basis to review aging and expenditure as they affect staff in the department and the facility.
Directly supervises these positions for planning and evaluating performance, issuing corrective actions, resolving informal grievances and initiating disciplinary actions.
Develops performance planning and evaluation forms specific to these services.
Meets regularly as a group and one-on-one.
Other Duties As Assigned:
Attends daily management meetings, resident council and other meetings as assigned.
In addition, the position would be a backup for going to the bank for deposits.
Other duties as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications:

Bachelor’s degree from an accredited institution in accounting and four years of professional accounting experience.

Substitutions:

Bachelor’s degree from an accredited institution which included 27 semester hours of
accounting or auditing coursework will substitute for the degree requirement.

Additional appropriate experience will substitute for the degree requirement on a year-for-year basis.

Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for the degree requirement and two years of the professional accounting experience. Additional appropriate education will substitute for the required experience on a year-for year basis.

Note: In order to use the educational substitute, you must attach your unofficial/official transcript to your application.

Preferred Qualifications:

Experience working in a skilled nursing facility, nursing home or other healthcare setting.
Demonstrated experience working with Point Click Care (PCC) or with another healthcare software.
Demonstrated knowledge and experience with Medicaid, Medicare, cost accounting, cost allocation and/or human-services related programs.
Working knowledge of billing and collection activities in a healthcare setting.
Demonstrated proficiency with Microsoft Office or Microsoft Office 365 and Google Suite.
Working knowledge of account reconciliations.
Highly Desirable Knowledge, Skills & Abilities:

Ability to be an effective team member within the team and across work units, cross-train and learn from others, and work in an open and transparent manner.
Ability to locate and identify discrepancies utilizing spreadsheets and other written communications.
Ability to work with confidential information and maintain confidentiality.
Ability to develop constructive and cooperative working relationships with others and maintain them over time.
Ability to derive logical conclusions from available information, utilizing a combination of judgment and formal guidance to determine if departmental objectives have been met.
Ability to interact with various stakeholders, both internal and external to the unit, and able to demonstrate a strong customer orientation and dedication.
Ability to set and prioritize workload, identify short- and long-term goals and develop strategies to achieve them, and coordinate with internal and external business partners.
Conditions of Employment:
Must be willing to submit to a background check
Must be willing to test for Tuberculosis (TB) test.
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Effective September 20, 2021, this position will require documented proof of full COVID-19 vaccination. New employees will be required to provide attestation to their status with proof of vaccination within thirty (30) business days of hire. Religious and medical exemptions and reasonable accommodation shall be addressed as required by law pursuant to the Equal Employment Opportunity Commission’s vaccination guidance. If you would like to request a medical or religious exemption, please contact CDHS_HumanResources@state.co.us. Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.
On or after October 31, 2021, each facility shall ensure all newly hired employees, direct contractors, or support staff members are fully vaccinated at the time of hire, or receive their first dose of a two-dose protocol, or a single-dose vaccination, prior to providing any care, treatment, or other services for the facility and/or its clients.

Appeal Rights:

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director’s Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Supplemental Information
How to Apply

The Assessment Process

For additional recruiting questions, please contact karina.sanchez@state.co.us.

About Us:

If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Human Services (CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety, independence, and well-being of the people of Colorado. In addition to a great location and rewarding and meaningful work, we offer:

Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan www.copera.org plus 401(k) and 457 plans

Medical and dental health plans

Employer supplemented Health Savings Account

Paid life insurance

Short- and long-term disability coverage

11 paid holidays per year plus vacation and sick leave

BenefitHub state employee discount program

Employee Wellness program MotivateMe

Excellent work-life programs, such as flexible schedules, training and more

Remote work arrangements for eligible positions

*Some positions may qualify for the Public Service Loan Forgiveness Program. For more

information, go to https://www.colorado.gov/pacific/dhr/student-loan-forgiveness-programs.

Our Values:

We believe in a people-first approach: To serve the people of Colorado, we develop a culture and work environment that creates an energized, inspired, and healthy team capable of giving their best to Coloradans.

Balance creates quality of life: We want our team to be resilient through a supportive workplace that values flexibility, health and wellness, and employee engagement.

We hold ourselves accountable: We take responsibility through our actions, programs, and results for the state of health and human services in Colorado.

Transparency matters: We are open and honest with employees, our partners, the Coloradans we serve, and the public.

We are ethical: We abide by what is best for those we serve by doing what is right, not what is easy.

Collaboration helps us rise together: We work together with all partners, employees, and clients to achieve the best outcomes for Coloradans.

We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we encourage responses from people of diverse backgrounds and abilities.

ADAA Accommodations: CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Nancy Schmelzer, at cdhs_ada@state.co.us or call 1-800-929-0791.